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Part-Time Graduate Employee Housing Application & Agreement
This is an agreement between Howard Payne University (HPU; the University) and the named student for a housing assignment only. It does not constitute a commitment of admission to the University. This agreement may be terminated only under the conditions specified herein. Students and parents/guardians are urged to carefully read this agreement. When this form is completed and returned to the Office of Student Life, it becomes a binding agreement between the student and the University for the 2019-2020 academic year. This agreement may not be transferred or assigned to another person.
Howard Payne University offers campus housing as availability permits to PTGEs.
No housing assignments will be final until the PTGE procedures have been completed and the Housing Agreement has been received by the Office of Student Life. PTGEs are not required but may choose to elect a meal plan, for which they will be charged at the time of registration.
The concept of campus housing at HPU embodies much more than an assignment to an apartment or residence hall. The residential community is an integral part of the University. Residence within this community implies certain obligations and standards of citizenship. Residents are responsible for their behavior and are expected to exhibit respect for self, others, the environment, and authority. Violation of University policies and regulations may result in disciplinary action and/or termination of this housing agreement. Students are advised to acquaint themselves with the Student Handbook and the Howard Payne University Catalog prior to moving into campus residences.
The University complies with all applicable federal and state nondiscrimination statutes and does not engage in prohibited discrimination on basis of race, creed, color, national or ethnic origin, sex, religion or handicap. In certain circumstances, Howard Payne University may exercise the authority to interpret, revise, extend, or grant exceptions to this housing agreement on the basis of need and merit of individual cases.
Period of Agreement
PTGEs are eligible for free/complimentary housing in the Smith Bell Duplexes for up to two academic years. PTGEs beginning classes in the fall are eligible to move in on Aug. 1 (or the first weekday immediately following Aug. 1), and PTGEs beginning classes in the spring are eligible to move in on Jan. 2 (or the first weekday immediately following Jan. 2). The PTGE housing application/agreement must be completed. No housing deposit is required. PTGEs are subject to all campus housing policies and expectations for student behavior. A PTGE is required to submit the tuition waiver form and finalize his/her account before being allowed to move in to campus housing.
This housing agreement expires at 2:00 p.m. on the Saturday of May commencement unless an extension is granted by the Dean of Students due to the PTGE’s participation in team championship activities and/or special events. All residents must check out as directed by that date/time. Duplexes remain open to residents for University holiday periods during the housing agreement term.
The Office of Student Life makes all apartment and bed space assignments and may also make any subsequent changes advisable or necessary. Residents are not permitted to “sublease” the room nor permit any other person to occupy it for any period of time.
In the event that the assigned accommodations are destroyed, or otherwise made unavailable by the Office of Student Life, and the University cannot furnish other accommodations, the agreement will terminate without penalty to either party. All rights and liabilities of the parties shall cease. The University reserves the right to terminate this agreement for any reason without any justification.
Cancellation and Termination
If a student is withdrawn, suspended, dismissed, expelled, or otherwise removed from campus housing for conduct reasons, the University may terminate the agreement and upon termination the student shall vacate the room within 24 hours or sooner if directed by the Office of Student Life. The University reserves the right to cancel or change any assignment at any time.
Responsibilities for the Room
The University agrees to provide housing and make a reasonable effort in conjunction with the student to create a worthwhile, educationally relevant living experience. Except in cases of student negligence, the University agrees to make necessary room repairs in a reasonable time. Modifications to University residences are not permissible without the permission of the Dean of Students.
The resident will be held accountable for the condition of the residence and all fixtures assigned to that residence, and shall reimburse the University for all damages to or loss of these furnishings and accommodations. Residents are responsible for maintaining the cleanliness of their residences, including bedrooms, bathrooms, and shared living spaces. Failure to do so may result in disciplinary action and/or cleaning charges. Residents are expected to keep the residence reasonably clean at all times.
The resident shall be fined if the residence is left damaged or unclean at the time of check out. Charges will be assessed for failure to return keys and/or complete a proper check-out with a residence life staff member.
Howard Payne University does not provide accident or health insurance. Each student must secure his/her own medical insurance.
Precautions are taken to maintain adequate security in the campus housing; however, the University is not responsible for loss or damage to personal property or personal injury/safety in University housing by fire, water, theft, vandalism, or other causes (including death, rape, and assault). Students and parents are strongly encouraged to purchase renter's insurance, or check on the transferability of coverage from their home owner's insurance, to cover the student's personal belongings and safety. Students are strongly encouraged to take appropriate precautions for their safety, including but not limited to, closing and locking doors and windows, locking vehicles, etc.
Policies, Regulations, and Safety
Each resident is responsible for reading and abiding by all policies and regulations as set forth in the Student Handbook, the Howard Payne University Catalog, and other University publications, policies and regulations which are incorporated into this agreement. Furthermore, each resident must abide by all policies and regulations stated herein. Failure to do so may result in disciplinary action. All published policies, printed or electronic, are part of this agreement. In the event of a conflict in published polices, the latest revision shall govern. Note: All buildings prohibit smoking/vaping, the use of all tobacco products, and the use of e-cigarettes.
The University may enter the residence to inspect property, seek and/or confiscate unauthorized property, make repairs, respond to an emergency, or for any other purposes including suspected violations of University policies at any time.
No activity may be conducted in or around the apartments which is illegal, noisy, or which might disturb or interfere with the rights, comfort or convenience of other persons on or around the premises; nor shall any part of the premises be used to conduct a business of any kind.
The resident will notify the Maintenance Department of any needed repairs. For emergency repairs at night or on the weekend, contact the resident assistant on duty. Any repairs made by the resident will not be reimbursed.
The resident will not be allowed to place unauthorized items on patios, decks, or walkways without approval from the resident director. Unauthorized items include, but are not limited to, furniture that is not designed for outdoor use, grills, motorized vehicles, bicycles, scrap materials, etc. Items placed on patios, decks, or walkways by residents without prior approval from the resident director will be subject to removal by University personnel.
Trash and debris from the residence may NOT be placed outside the residence for any time period. All such items must immediately be taken to a dumpster designated for campus residential use.
Locks may NOT be changed except by the University Maintenance Department upon the request of the Dean of Students. Apartment keys may NOT be duplicated. A charge will be assessed for lost keys or keys not returned upon check-out.
The University may determine when provisions of this housing agreement are violated and determine the appropriate action. If any section of this housing agreement becomes invalid, it will not affect the validity or enforceability of the remaining provisions of this agreement. The University reserves the right to refuse any University Housing Agreement. This agreement constitutes the entire housing agreement between the resident and the University. No oral agreements have been made. No amendment to this agreement is valid unless in writing and signed by the Dean of Students.
Bacterial Meningitis Immunization
According to Texas law, on and after January 1, 2012, all first-time students, including
transfer students, must present a certificate to the institution demonstrating they have been vaccinated against bacterial meningitis. A student may be exempt from the requirement if he or she presents a physician’s certificate indicating the vaccination would injure the health of the student or if he or she signs an affidavit declining the vaccination due to reasons of conscience including religious belief. The latter provision does not apply during a public health emergency, terrorist attack, hostile military or paramilitary action or extraordinary law enforcement emergency. The bill exempts a student who is enrolled only in online or other distance education courses or who is 22 years of age or older. New and former HPU students to whom this requirement applies will not be permitted to schedule classes until compliance with this law is demonstrated by submitting the necessary paperwork (i.e., shot record, state affidavit, or physician’s certificate). The vaccination or a booster must have been received within five years of the student’s first day of classes.